Project Support Coordinator

Are you the ‘go to’ in the office? Do you embrace a ‘to-do’ list, format a spreadsheet, and coordinate teams like an administrative guru? Does the idea of being part of site-based team that delivers distinguished construction schemes excite you? Now let’s set scene… Steel capped boots, high vis vest, portable cabin office… Still interested?

Stourton, Leeds (LS10 1RR)

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We are recruiting a Project Support Coordinator to be based on-site on a large-scale Energy from Waste project in Stourton, Leeds (LS10 1RR). This is a live project that is set to run until October 2023.

Being a Project Support Coordinator allows you to be part of both project site teams and the wider Project Support department – a department that is crucial to the success of our projects. The ability to interface and build relationships with a wide range of internal and external stakeholders offers fantastic insights into our projects, company and industry.

The Role:

As Project Support Coordinator, you will facilitate administrative processes specific to the construction project(s) you are based on. This typically relates to labour, plant, materials, quality and HSSQ. Our Project Support Co-ordinators work on one large or multiple smaller sites, sometimes working autonomously, or with others as part of a Project Support team. This is a varied role - creating reports, compiling data and being the main point of contact for the site-team, sub-contractors and suppliers as well as head office departments.

Responsibilities include;

  • Labour: Collation of data from daily labour allocation sheets to provide weekly Payroll submission utilising Donseed and Microsoft Systems. Submission of new starter information to HR to comply with legal, health & safety requirements and data protection.
  • Plant: Processing of hires, off hires, purchases, operated hire, repairs and exchanges in supporting the project’s needs using Coins and AssetTagz software
  • Material: Raising material requisitions as and when required by the Project Team, receipting of goods delivered via Coins and AssetTagz. Actioning weekly unmatched invoices report and managing any delivery queries. Maintaining stationery levels and ordering consumables through Buysite.
  • Quality: Updating of the Environmental Waste Management register, uploading documents and issuing clients with environmental data.
  • Health & Safety: Maintaining an up-to-date register of employee training competencies to meet Health and Safety standards.
  • Reporting: Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • General Administration: Ad-hoc administration such as; booking accommodation, travel, meetings, fund-raising and catering for events.

About You:

  • Collaborative and proactive / ‘can-do’ working style
  • Organised, efficient, with a keen eye for detail
  • Adaptable – maintaining established process whilst initiating and driving change and efficiencies
  • Technically astute / IT savvy
  • High level of competency and literacy in Microsoft Office
  • Flexible to work with and across various teams and sites
  • Constuction industry experience


  • On-the-job training
  • Base salary + travel expenses paid
  • Monday – Friday 8.30am – 5.30pm (40 hours)
  • 26 days holiday per annum + Bank Holidays
  • Private, family business with a strong social purpose and respectful culture
  • Optional Flexible Benefits: Dining Card, Gym Membership, Cycle to Work, Holiday Trading (buy or sell up to 4 days), Health Cash Plan, Dental and Critical Illness Insurance, Partner Life Assurance, Car Leasing and Discounts & Cashback

Carey Group is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.

How to Apply

We believe that CVs don't tell us much about you. Because of this, we'd like to invite your insights to some specific questions relating to this role. You can access these questions and submit your application here

For further information/a full copy of the job description, please contact Emma Woodall, Resourcing Partner via

Connect with Emma on LinkedIn

We'd love to hear from you, so please get in touch